• There are no suggestions because the search field is empty.

Data Loss Prevention, Risk Mitigation & Compliance for Google Drive

Google Drive provides a central place to store and share files. Aware keeps this important data from falling through the cracks by integrating into centralized compliance and governance workflows and flagging risky behavior.

Automate data loss protection for files shared in Google Drive collaboration

Surface compliance violations and proactively enforce acceptable use policies

Monitor and protect sensitive data  with advanced Data Loss Prevention (DLP)

Provide real-time coaching for employees violating information security policies


Aware’s Google Drive Integration Capabilities

Data Loss Prevention (DLP) for Google Drive

Secure your data in Google Drive with advanced Data Loss Prevention (DLP) automations that work around the clock to monitor your company’s files and detect hidden risks.

Automated DLP Workflows

Get continuous oversight of the user data stored in your Google Drive with configurable automated workflows that ingest and analyze uploads in near real-time.

Insider Threat Detection

Intelligent analysis normalized for your organization applies your acceptable use policies to Google Drive data to flag unauthorized information faster.

Policy Violation Remediation

Automatically coach employees when policy violations are detected or configure workflows to notify information security and business leaders for manual review.

Risk Mitigation for Google Drive

Artificial Intelligence (AI) and Machine Learning (ML) workflows informed by industry-leading Natural Language Processing (NLP) provide enhanced risk mitigation capabilities.

RegEx and Keyword Detection

Uncover more instances of risky information sharing in Google Drive with automated detection of compromising content by regular expression (RegEx) or keyword.

Continuous, Real-Time Analysis

Scan for information security risks around the clock with near real-time data ingestion and analysis for continuous data protection.

Reduce Business Blind Spots

Consolidate and manage the sprawling datasets of Google Drive from a centralized information governance platform for a single source of truth.

Compliance Adherence for Google Drive

Secure your compliance posture and meet the needs of regulators and internal policies within Google Drive datasets with compliance adherence from Aware.

Support Regulatory Requirements

Configurable workflows protect your Google Drive data and ensure compliance with regulations such as FINRA, HIPAA and GDPR.

Establish Acceptable Use

Define what information security looks like for your organization and enforce acceptable use policies with automated detection and real-time coaching.

Surface Real-Time Noncompliance

Take a proactive approach to compliance adherence in Google Drive with real-time data ingests that uncover noncompliance faster for enhanced mitigation.


What Google Drive Plans are available? Which do I need to implement Aware?

Google Drive offers a range of different plans for personal and business users. Personal users access their plans through Google One, the umbrella term for Google’s personal storage management system. Google One includes free Google apps such as Docs and Sheets, free and upgradable storage, and a personal Gmail address. Google Workspace is Google’s business offering, previously known as G Suite. It includes a package of Google apps, individual and company storage, and business domain email accounts. Aware is compatible with Google Drive for Google Workspace. Therefore, a Google Workspace account is required to connect Google Drive to Aware’s contextual intelligence platform.

Are Google Drive and OneDrive the same thing?

Google Drive is Google’s cloud-based storage solution, available for both Google One (personal) and Google Workspace (business) users. OneDrive is a cloud-based storage solution offered by Microsoft and is available for personal use or as OneDrive for Business. Google Drive and OneDrive are part of Google’s and Microsoft’s suite of business SaaS application offerings.

Are Google Drive and Google Photos the same thing?

Google Photos is a photograph and video archiving solution that forms part of the Google family of applications alongside Google Drive. Both Google Drive and Google Photos have the ability to upload and store photograph and video files, and the total available storage for both applications comes from the same space. Google Drive supports other file formats other than photos and videos, while Google Photos includes some basic photo editing features.

Are Google Drive files encrypted? What encryption does Google Drive use?

Google encrypts all files uploaded to Google Drive both in transit and at rest with AES 256-bit encryption. This level of encryption is extremely effective at repelling brute force attacks.

How does Aware enable DLP in Google Drive?

Aware supports Data Loss Prevention (DLP) in Google Drive by pinpointing risky behavior associated with confidential information sharing and potential data breaches. Aware ingests Google Drive data continuously via API and analyzes content in near real time for faster, more effectively DLP. Aware supports robust Data Loss Prevention safeguards in unison with other data security best practices, such as retention policies, multi-factor authentication (MFA) and limited permissions.

How is Aware different to Google Vault?

Google Vault is Google’s data retention and eDiscovery tool for Google Workspace. It is available to users with Business or Enterprise-level accounts. Google Vault enables customized retention and data holds for some Google apps, including Gmail, Google Drive and Google Chat. Aware enhances Google Vault functionality by deploying smarter data management workflows with greater accuracy for fewer false positive alerts.

Is Google Drive HIPAA compliant?

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) outlines the requirements healthcare providers must follow to shield Protected Health Information (PHI) from data exfiltration or misuse. Out of the box, Google Drive is not HIPAA compliant. However, it does offer controls to be HIPAA compliant with the right configuration. Some of the steps required to make Google Drive HIPAA compliant include enabling two-factor authentication (2FA), turning off link sharing and disabling third-party plugins. Healthcare providers should also ensure their data retention and management policies meet HIPAA standards.

Is Google Drive GDPR compliant?

As with HIPAA, Google Drive is not automatically GDPR-compliant, but it can be depending on how it is used. Google supports the EU General Data Protection Regulation (GDPR) across its cloud services by committing to comply with GDPR when handling personal data and providing companies with the controls to enforce GDPR compliance across Google Drive.

How does Aware help companies support regulatory compliance in Google Drive?

Aware helps companies meet regulatory requirements by proactively analyzing uploaded content for noncompliance. Automated workflows backed by Machine Learning (ML) algorithms continuously ingest new data and scan for configurable regular expressions (RegEx) and keywords.

Are Google Drive links private?

By default, all Google Drive links are private unless the end user or custodian chooses to share them. Users can choose to turn a restricted link into a shared or public link and also define if people with the link can read-only or edit the file.

Can viewers download files from Google Drive?

Anyone who has the ability to view a file in Google Drive can also download, print or copy the file. To change this setting, file owners must disable those options in Google Drive Advanced Settings.

What content does Aware monitor and store from Google Drive?

Aware providing Data Loss Prevention (DLP) and compliance adherence features for file uploads in Google Drive, supporting use cases such as adhering to industry legislation and internal policies, identifying sensitive information sharing, and protecting against IP loss. Aware does not currently support Google Drive comments.

How can companies detect when PII/PHI/PCI are shared in Google Drive?

Aware helps companies to detect unauthorized sharing of sensitive information in Google Drive, including:

  • Personal Identifiable Information (PII) like date of birth
  • Protected Health Information (PHI), e.g. test results
  • Payment Card Industry (PCI) data such as credit card numbers

through automated workflows informed by regular expressions and keywords.

What collaboration tools does Aware support in addition to Google Drive?

Aware contextual intelligence platform provides ediscovery, data security and business insights across a range of collaboration tools, including Slack, Microsoft Teams, Zoom and WorkJam. Aware brings centralized oversight and information governance to collaboration with industry-leading Artificial Intelligence (AI) and Machine Learning (ML)-infused metadata, giving business leaders 360-degree oversight of tangled collaboration datasets to mitigate risk and enhance operational intelligence.

Related Content


Protecting Valuable IP with Aware’s DLP Capabilities

A global video game company requires that all their new content stays completely confidential until information is ready for the public. With the...

Their Story →
Compliance & Legal

Easily Implementing Retention Policies for Regulated Employees

A financial services company has a specific group of employees that are considered regulated. The time content needs to be held for regulated...

Their Story →
Operational Intelligence

Filling Gaps Between Traditional Employee Experience Surveys

A global pharmaceutical company wanted their leadership team to better understand their overall employee feeling and engagement more frequently...

Their Story →
Data Loss Prevention and Compliance Adherence in Google Drive

The monitoring application in the Aware platform now enhances Google Drive for data loss prevention, compliance adherence ...

Is Google Drive Secure? Everything You Need to Know about Google Drive Security

Explore the security aspects of Google Drive and assess its suitability for business use cases.

Is Google Drive HIPAA Compliant? Plus 5 Tips to Protect PHI in Google Drive

Explore the implications of storing PHI in Google Drive cloud storage and how to do so in a HIPAA-compliant way.

Harnessing your Organizations Collaboration and Sentiment Data
Human Behavior Risk Analysis
Form Image_Continuous Listening LP-1
5 Tips for Enhancing Employee Engagement Through Continuous Listening