Easily Implementing Retention Policies for Regulated Employees

A financial services company has a specific group of employees that are considered regulated. The time content needs to be held for regulated employees is different from the rest of their employees and is required to be preserved for up to seven years. To comply, the regulated employees' data needed to be held and exempt from retention policies that were applied to the remainder of the employee set.

Aware's integration supported this company in managing this data. Their first plan of action was setting up legal holds for their regulated employees, ensuring their content was preserved as required by law. In tandem, they set up a different rule for non-regulated employees, so their information was automatically purged on a regular basis.

Utilizing data management features such as legal holds and data retention gave this company the ability to comply with SEC and legal policies. They were also able to automate their remaining data retention needs, reducing the lift on their already-stretched staff.